Legal Operations Specialist m/w/d
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Basel-Stadt, Schweiz |
Temporary Employment
Project title: Legal Operations Specialist m/w/d
Type of employment: Payroll
Industry: Chemie
Skills: Legal
Project start: 15.12.2025
Project duration: 31.12.2026
Location: Basel-Stadt, Schweiz
Tasks:
- Provide administrative support to senior leaders in the Legal Department.
- As part of the Legal Services team, support day-to-day back-office activities to ensure smooth collaboration with internal clients.
- Contribute to the improvement, implementation, documentation, and execution of Legal Operations processes.
- Support Engagement, Learning and Communications activities.
- Build strong relationships across Legal and related functions, aligned with Legal Operations objectives and Syngenta values.
Accountabilities
- Provide overall administrative support to senior Legal leaders.
- Manage calendars in MS Outlook and coordinate recurring meetings.
- Prepare agendas, minutes, pre-reads and materials for team meetings.
- Facilitate virtual meetings (Zoom, MS Teams).
- Handle internal and external correspondence.
- Manage documents, deadlines, travel and expenses.
- Provide general administrative support to Legal teams.
- Monitor contract/document workflows and ensure timely progression.
- Support execution of contracts in line with internal policies.
- Coordinate signatures via electronic signature tools or wet ink.
- File documents electronically in the company's repositories and CLM systems.
- Manage physical archiving and support notarial/legalization tasks.
- Assist in organizing and facilitating meetings and training sessions.
- Support preparation of engagement materials, newsletters, surveys and other activities.
- Maintain email distribution lists.
- Support onboarding of Legal new joiners.
- Act as point of contact for facility and IT-related queries.
- Manage mail, courier shipments, meetings, events, travel and visas.
- Draft and proofread business correspondence.
- Locate/scan documents for reports, investigations, discovery, KYC, etc.
- Document administrative processes and support process improvements.
- Maintain Teams folders, SharePoint sites, org charts and related metadata.
- Coordinate training sessions, including preparation, attendance tracking, and follow-up surveys.
- Provide broad administrative support across Legal Operations processes.
Experience Required
- Several years' experience in an administrative role; legal department or law firm experience is a plus.
- Proven ability to work in local and international teams.
- Experience in a multicultural environment.
- Strong communication skills with internal and external stakeholders.
- Proficiency in MS Office (Excel, PowerPoint, Word), Teams, Zoom and SharePoint.
- Strong organizational and time-management skills; ability to prioritize urgent tasks.
Education & Key Knowledge
- Bachelor's degree in business administration or related field (or equivalent).
- Tech-savvy; comfortable learning new tools and digital processes.
- Proficient in MS Office, SharePoint and virtual meeting tools (Zoom, Teams).
- Experience with virtual facilitation tools (breakout rooms, Q&A, Menti) or willingness to learn.
- Knowledge of contract-filing tools or legal systems is a plus.
- Fluent in English; good German skills. Additional languages welcome.
- Understanding of administrative, legal or corporate processes is an advantage.
Referenznummer: 16888
Branche: Chemie
Beginn des Projekts: 15.12.2025
Dauer: 31.12.2026
Anstellungsart: Temporary Employment
Kontakt
Luca Furler